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Project meetings: Monthly at 14:00 WAT on Wednesdays.
Open Science and Capacity Building Working Group Meetings: Biweekly at 14:00 WAT on Thursdays. Details in Open Science and Capacity Building Working Group.
Data Platform and Harmonisation Working Group meetings: Biweekly at 14:00 WAT on Thursdays. It alternates on the week when the Open Science and Capacity Building Working Group meetings are not held.
Students WG: Once a month for an hour at 15:00 EAT on the first Tuesday of the month.
Coworking Calls: Weekly, at 13:00 WAT on Wednesdays, except the weeks when Journal Club, or the Project Meeting is hosted. Details in Coworking Calls.
Journal Club: Monthly at 13:00 EAT on the first Wednesdays of the month. Details in Monthly Journal Club.
Coordinators meeting: Biweekly at 16:00 WAT on Tuesdays, dates announced by the APHRC team.
Meetings for partners and the steering committee representatives: Quarterly, dates announced by the APHRC team.
Annual in-person meetings: Annually, dates are announced by the APHRC team.
External meetings: While the meetings mentioned above are mostly internal, we also periodically host public webinars and events open to external participants. These typically take place on Working Group (WG) meeting days, with invitations shared via our social media channels.
Important Considerations¶
Information about each meeting is shared via email to all DSWB members.
Reminders are shared on Discord and sometimes on WhatsApp groups.
The agenda is shared ahead of the event, and inputs are invited.
Before the meetings, members responsible for contributing to the meetings are sent details.
Meetings are hosted on Zoom, links for which are shared via calendar invites. Most meetings are recorded.
A live interpreter for French and English translation should be invited for meetings attended by all DSWB members (such as for Working Group meetings, project-wide meetings, etc.) - seek support from the APHRC team.
All resources and notes are maintained on a shared Google Drive by the APHRC team.
A budget has been allocated for annual in-person meetings, as well as for hosting hackathons locally - please check with the DSWB coordinator from your team.
Reach out to the technical partners for consultation and support ahead of hosting an event, specifically when seeking inputs on format, attendees and data-related aspects (especially for hackathons).