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- Project meetings: Monthly at 14:00 WAT on Wednesdays.
- Open Science and Capacity Building Working Group Meetings: Biweekly at 14:00 WAT on Thursdays. Details in Open Science and Capacity Building Working Group.
- Data Platform and Harmonisation Working Group meetings: Biweekly at 14:00 WAT on Thursdays. It alternates on the week when the Open Science and Capacity Building Working Group meetings are not held.
- Coworking Calls: Weekly, at 13:00 WAT on Wednesdays, except when Journal Club is hosted. Details in Coworking Calls.
- Journal Club: Monthly on the first 13:00 EAT on Wednesdays. Details in journal.
- Coordinators meeting: Biweekly at 16:00 WAT on Tuesdays, dates announced by the APHRC team.
- Meetings for partners and the steering committee representatives: Quarterly, dates announced by the APHRC team.
- Annual in-person meetings: Annually, dates are announced by the APHRC team.
Important Considerations¶
- Information about each meeting is shared via email to all DSWB members.
- Reminders are shared on Discord and sometimes on WhatsApp groups.
- The agenda is shared ahead of the event, and inputs are invited.
- Before the meetings, members responsible for contributing to the meetings are sent details.
- Meetings are hosted on Zoom, links for which are shared via calendar invites. Most meetings are recorded.
- A live interpreter for French and English translation should be invited for meetings attended by all DSWB members (such as for Working Group meetings, project-wide meetings, etc.) - seek support from the APHRC team.
- All resources and notes are maintained on a shared Google Drive by the APHRC team.
- A budget has been allocated for annual in-person meetings, as well as for hosting hackathons locally - please check with the DSWB coordinator from your team.
- Reach out to the technical partners for consultation and support ahead of hosting an event, specifically when seeking inputs on format, attendees and data-related aspects (especially for hackathons).